ActivityTimeline offers advanced Timesheets with the possibility to differentiate billable & non-billable hours. With the help of its tracking module, users can create different timesheet reports with multiple teams and projects for efficient resource planning. But knowing how to keep track of billable time can be a tricky business.

There are plenty of time tracking apps out there such as Indy’s Time Tracker that will accurately calculate the time you spent on a project. This is a better option than manually tracking it as you’ll have the evidence to back up your invoice. It’s always a great idea to properly track https://www.bookstime.com/. This minimizes the chances of disputes but also gives you the confidence to charge for all of your working hours. It’s important that you don’t undersell your work and invoice for all of your billable time. You may agree beforehand on some parameters with your client, which can be useful before you get started. These could include your estimated billable hours and a maximum that the client can pay for.

Learn Which Clients Require More Non-Billable Time

You can input hours worked and pay rate for each client on any given work day, with time-in, time-out tracking. Run a successful, client-centered law firm, you need to prioritize your client’s experience. Have clear policies to explain rates and billing practices to clients from the start. Communicating clearly can help manage clients’ expectations regarding billing and payment.

• When you track billable and non-billable time, you can understand all of the activities an employee works on in a day and assign them to the type of work they’re best at.
• You can do this by building more capacity to take on more clients.
• Track your billable time accurately—and in real time, if possible.
• When managers and project leads understand that they can’t book employees at a 100% utilization rate, they’re less likely to burn out their teams.
• However, not all law firms place the same emphasis on billable hours.
• Billable hours include all the time an attorney spends actually working on a matter or even thinking about a matter.
• Technically, a lot of people work billable hours—think contractors or freelancers.

Your case may require certified copies of medical records from the hospital or treating physicians. In order for the sheriff to serve the party with a lawsuit, a fee must be paid billable hours as well. Local laws usually require the party requesting a witness to pay a standard fee. If documents must be delivered by courier, these fees are charged to the client.

Why is time tracking important?

Much of this is putting it off as you’re not fully confident. You might stop halfway through a task as you need to go to the restroom. You pause your tracker for this perfectly legitimate reason and get back to your desk. You can’t ask for more money in the middle of a task, and nor should the client be surprised when they get your invoice. Make sure you get paid properly for your work and lock in your billing rate before you do anything.